Time off request form

A simple vacation or PTO request with manager approval.

Type straight onto the sheet below or leave it blank, then print. Choose Letter or A4 at 100% scale (landscape sheets switch automatically). Nothing is uploaded; what you type is kept in this browser.

What it is: a request for vacation, PTO, sick or personal time with the dates, total days or hours and a manager decision section.

Requesting time off

Give the first and last day off and the total in the unit your employer uses: days, or hours if PTO accrues by the hour (a 3-day request on 8-hour days is 24 hours). Check your balance first with the PTO calculator. For leave covered by FMLA, your employer may require its own certification forms.

Check the balance first with the PTO calculator.

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Questions

How far in advance should I request time off?

Follow your employer's policy; two to four weeks is common for vacation. For foreseeable FMLA leave, 30 days' notice is expected where practicable.